Photo Guidelines for Virtual Appraisals

Written By Lindsey Owen

How to Take Photos for a Virtual Art or Antiques Appraisal

If you're submitting items for a virtual appraisal, the photos you provide are a critical part of the process. At Lindsey Owen Appraisals, we regularly complete USPAP-compliant appraisals using images—provided those images are clear, complete, and well-documented.

Whether you're getting artwork appraised for insurance, estate planning, donation, or resale, here's how to make sure your photos meet the standard for a professional valuation.

General Photography Tips for Virtual Appraisals

  • Use horizontal (landscape) orientation when taking photos with your phone or camera.

  • Natural light is best. Photograph near a window or in a bright room to reduce shadows and glare. Avoid flash if it creates reflections.

  • Step back slightly so the full object fits in frame without cropping edges.

  • Include a scale reference. For smaller objects, place a coin (like a quarter) next to the item.

  • Send high-quality images. File sizes should be under 10MB. If your files are larger, contact us for upload options.

  • Avoid filters or editing. Send unaltered images so we can assess the true condition.

What to Photograph by Object Type

Fine Art (Paintings, Prints, Photography, etc.)

  • Full image of the front

  • Full image of the back (if accessible)

  • Close-up of the artist’s signature

  • Edition numbers or inscriptions

Furniture

  • Full front and back views

  • Sides and top

  • Inside drawers or compartments

  • Underside or back to show construction

  • Maker’s marks, stamps, or labels (close-ups)

Decorative Arts, Ceramics, Silver, and Glass

  • Full image of the object

  • Detail of any inscriptions or signatures

  • Close-ups of patterns or distinguishing features

Receipts and Documentation

  • Photographs or scans of:

    • Original purchase receipts

    • Certificates of authenticity

    • Previous appraisal reports

  • These can also be emailed as PDFs

When in Doubt, Include It

Even if you’re unsure whether something is important—like a faint signature, an old label, or a tear in the canvas—it’s always better to include a photo. These small details often have an outsized impact on value.

Questions?

If you're unsure whether your images are sufficient or need help preparing your submission, feel free to reach out.

Need more clarity on whether you need a formal appraisal at all?


Lindsey Owen
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Is It Worth Getting Something Appraised? What You Need to Know